If your printer doesn’t support double-sided printing, you can still print double-sided manually. If a file contains printing codes specifying that it is to be printed double-sided, but you want to print single-sided, you can override the codes. You can also print a document in a booklet style.
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Regardless of how much you rely on email and paperless digital documents, printed output is likely a part of every aspect of your business. When your office printer produces less-than-perfect pages, how you troubleshoot its smudges and smears can depend on the type of printer you use. To focus and simplify your diagnostic detective work, look for causes that relate to the way you use your hardware and the circumstances under which the problems appear.
Media-Related Problems
The paper you select for your output can have a big impact on whether your pages emerge and stay smudge free. Laser printers have trouble creating an image on papers with heavily textured surfaces or coatings that don't match the hardware manufacturers' specifications, including some papers intended for use on printing presses. Inkjets work best when you match the sheets you use to the output you create on them, printing photography on photo paper and looking for stock rated specifically for the dye- or pigment-based inks these machines use.
Cleaning
A clean printer produces better output than an ill-maintained one. Even the smoothest, most laser- or inkjet-friendly paper sheds lint, and even the cleanest office attracts its share of dust and other particulates. When these materials build up inside a printer, they can interfere with the device's ability to lay down toner or ink. Printheads pick up an undercoating that can build up enough to make contact with inkjet paper before it dries. Dust in laser printing paths can degrade image quality by getting in the way of a proper toner bond.
Fusing
Laser toner consists of a heat-set mixture of coloring agents and powdered plastic. An aging laser printer can show the symptoms of a failing fuser, the heater that melts toner onto paper to form a sturdy bond. If the fuser loses its ability to reach the correct temperature or the rollers through which it processes each output sheet become contaminated, the resulting printouts can smudge at a touch because the toner never melts correctly. Verify that the repair cost makes sense relative to the cost of the printer -- or a replacement device -- before you pay a technician to confirm the diagnosis and replace the part.
Duplexing
Duplexed output contains printing on both sides of the sheet. Printers fall into one of five categories relative to duplexing capabilities. Some include built-in automatic duplexing hardware. Others make a duplexer available as an optional part. A third class supports manual duplexing through its driver software, which offers onscreen instructions that explain how to reprint a back-of-the-sheet image on pages you've already processed. A fourth group can print two-sided output but leaves the entire process up to you. Finally, some printer models include an explicit ban on using them for duplexing purposes because of the risk of toner unfusing or unset ink smearing inside the machine when a page reenters the print path. If two-sided output forms an important part of your workflow, choose a printer that accommodates those needs.
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About the Author
Elizabeth Mott has been a writer since 1983. Mott has extensive experience writing advertising copy for everything from kitchen appliances and financial services to education and tourism. She holds a Bachelor of Arts and Master of Arts in English from Indiana State University.
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Mott, Elizabeth. 'What to Do When Your Printer Smudges Your Printouts.' Small Business - Chron.com, http://smallbusiness.chron.com/printer-smudges-printouts-58591.html. Accessed 23 June 2019.
Mott, Elizabeth. (n.d.). What to Do When Your Printer Smudges Your Printouts. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/printer-smudges-printouts-58591.html
Mott, Elizabeth. 'What to Do When Your Printer Smudges Your Printouts' accessed June 23, 2019. http://smallbusiness.chron.com/printer-smudges-printouts-58591.html
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